Office Manager

Partners & Simons is a Boston-based marketing services firm with deep domain expertise in financial services and healthcare; we offer a full range of services including strategic planning, creative design, technology development, media planning & buying, and research & analytics.

In our work with financial services and healthcare brands, we specialize in helping people make the most important decisions in their lives: those related to their physical health and financial wellbeing. We see it as an awesome responsibility, but one that we deliver with a big dose of camaraderie and fun. We enjoy onsite yoga/pilates, engage in friendly competition with our Fitbits, eat lunch together on Fridays, and plan creative nights out in and around the Innovation District

Is this your dream job?
You thrive in an entrepreneurial and collaborative environment, where every team member has a voice at the table and a chance to learn and sharpen new skills.
You’ll enjoy serving as the internal and external Brand and Cultural Ambassador. You like to “juggle” multiple priorities and have a proven track record managing the day-to-day needs of an office, reception desk, and assisting executives.

You love being an active member of the team, flexible in assisting the company as it grows and evolves. You are capable of adapting to the dynamics of a client driven environment. In other words, you don’t mind jumping in and going what it takes to get the job done.

Core Responsibilities:

  • Responsible for the general upkeep and organization of the office. Such as managing and coordinating vendors, Building Services and Maintenance, and office supplies
  • Manage and coordinate Reception, including greeting and registering visitors, overseeing switchboard and general agency calls and other communications. Ensuring that these activities are done in a helpful, efficient, positive manner.
  • Create, implement and manage process/procedures to ensure internal demands of mail, faxes, packages, couriers, etc. operate smoothly
  • Stock & order office supplies, groceries, refreshments and agency meals
  • Plan, coordinate and execute fun company outings/events including annual summer outing and holiday party in conjunction with the Social committee
  • Support Human Resource activity, including posting jobs, greeting candidates and coordinating interviews
  • Organize and coordinate office activities for senior leadership
  • Assist P+s executives with schedules, travel, expense reports and other items as requested
  • Create, maintain and edit memo’s, emails, Word, Excel and PowerPoint documents
  • Other responsibilities as designated

Skills and Qualifications:

  • 5+ years of office administrative or as an Executive/Administration Assistance experience
  • Proficient in Word, Powerpoint, Excel
  • Team player
  • Excellent communication skills
  • Great planning and organizational skills
  • Thrives in working in a fast paced, creative environment.
  • Flexibility, its an agency
  • Demonstrated reliability
  • Comfortable multi-tasking
  • Works well under pressure
  • Professional appearance and manner

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